Governance, Roles & Review
Goal
Part 6 of the AI Governance Guidelines: who owns the framework, and how often it is reviewed.
To keep this framework current and accountable, [Institution Name] should define ownership and a review cadence.
6.1 Roles & responsibilities
| Owner | Responsibility |
|---|---|
| AI governance committee / working group | Owns this document, approves changes, arbitrates edge cases, and reviews new tools. Cross-functional: faculty, IT/CIO, academic integrity, legal/compliance, and student representation. |
| CIO / IT & security | Vets and licenses approved AI tools; confirms data-handling, FERPA, and security posture; maintains the approved-tools list. |
| Faculty / academic units | Set per-assignment tiers, write syllabus statements, design assessments, and disclose instructor AI use. |
| Center for teaching & learning | Delivers the four pillars of faculty support; curates the assignment idea bank; runs the call-for-proposals / fellowship. |
| Students | Follow disclosure norms, evaluate AI output critically, and retain ownership of submitted work. |
6.2 Review cadence
- Review this framework bi-annually and after any major change in AI capability, vendor terms, or regulation.
- Maintain and publish a current list of approved AI tools and their license/FERPA status.
- Collect faculty and student feedback each term and feed it into revisions.
- Communicate changes clearly to students and faculty, including mid-term updates where necessary.
6.3 Adoption checklist
- Adapt placeholders and align AI Policy for Students with existing academic-integrity policy.
- Confirm the approved AI tool list and license/FERPA status with IT/CIO.
- Adopt the AI Use Tiers (see AI Use Tiers) as institutional vocabulary.
- Distribute the syllabus language (see Common Syllabus Components) to all faculty for the coming term.
- Adopt the data classification tiers (see Data Governance & Classification) and map approved tools to each tier.
- Stand up the four pillars of faculty support and a call for proposals (see Faculty Integration Guidelines).
- Assign governance ownership and set the review date.
This document is a living template intended for adaptation. It references BoodleBox as one example of a licensed, institution-controlled AI environment. You should supplement with other institutionally approved tools throughout.
See also
AI Governance Guidelines · AI Policy for Students · AI Use Tiers · Common Syllabus Components · Data Governance & Classification · Faculty Integration Guidelines.
Questions?
Governance and security documentation is on the Trust Center: https://trust.boodlebox.ai/. Email compliance@boodle.ai for specifics, or success@boodle.ai — typical response within 8 business hours.