How to interpret your Usage Reports

BoodleBox usage reports come as four separate CSV exports. Each one answers a different question about your team's activity — this article explains what each file covers and what every column means.

The four Usage Reports available

File	One row is	The question it answers
roster.csv	One invited person	Who has access — joined, pending, cancelled, or removed. This is your seat denominator.
usersalltime.csv	One user with activity	What each person has done across the account's entire history.
usersrecent.csv	One user with activity	The same columns, filtered to the trailing 90 days.
dailymetrics.csv	One calendar day	What the whole team did, day by day. Org-wide totals, no names.

roster.csv — who has access

One row per person invited to the team, whether or not they ever signed in. It's the only file that knows about the people who never showed up.

Column	What it represents in BoodleBox
name	Display name on the person's BoodleBox profile.
email	The login identity, or email, of the user.
status	Where the person sits in the invite lifecycle: Joined — accepted the invite Invite Pending — has not accepted the invite Invite Cancelled — invite was removed before the user accepted it Removed — user was removed after accepting the invite
date_added	The day the invite was sent, or the day the account was added to the team.
date_removed	The day the person's access was revoked. Blank while they're still on the team.

usersalltime.csv and usersrecent.csv — what each person did

One row per user with any recorded activity. The two files share every column — only the date filter differs: the whole history versus the trailing 90 days.

Column	What it represents in BoodleBox
name	Profile display name — the same value that appears on the roster.
email	The login identity, or email, of the user.
user_experience	The User Type the person chose during onboarding — Work, Teacher, or Student. It drives which AI Tools and starter bots they see in the product, and it's what the report templates use to split Teach/Staff from Learn/Student.
last_activity	The most recent day this person did anything in BoodleBox.
total_prompts	Every message the person sent to a bot or model. One prompt is one turn in a chat.
total_words	Words the AI generated in its responses — not words the person typed.
total_documents	Files the person uploaded — attached to a chat or added to the Knowledge Bank. Not documents produced.
total_images	Images generated with the image models.
total_custom_bots_created	Custom bots the person published through Bot Builder. Drafts do not count.
total_assignments_created	Classroom assignments created, inside the Terms > Classes > Assignments structure.
active_days_count	The count of distinct days this person had any activity, within the file's window.
assistants_used	How many distinct assistants — models and bots — the person has used.

dailymetrics.csv — what the team did, day by day

One row per calendar day on which the team did something. Days with no activity are omitted entirely, so the series has gaps.

Column	What it represents in BoodleBox
day	The calendar day.
invites	Invitations sent that day.
signups	Invited people who created and activated their account that day.
active_users	Distinct people with any activity on that day.
prompts	All prompts sent by the team that day.
words_generated	Words the AI produced that day, team-wide.
images_generated	Images generated that day.
documents_uploaded	Files uploaded that day.
assistants_used	Distinct assistants used across the whole team that day.
custom_bots_created	Custom bots published that day.
assignments_created	Classroom assignments created that day.