Administrative Staff

Quick definitions of the terms you'll see around BoodleBox.

A checklist for taking BoodleBox from setup to a full campus launch.

Let BoodleBot (also shown as "Curio") choose the best AI for each message, instead of picking a model yourself.

Understand the core ideas behind BoodleBox so the rest of the product makes sense.

Group related chats together in your sidebar, and send someone a link to the folder.

Find the menu of actions tucked behind any chat's title, and know what each one does.

Let other people into one of your chats. Sharing takes two decisions: who you add, and what General access allows. Sending the link on its own is not enough.

Switch to a different AI model in the middle of a chat. Your conversation continues with the new model from your next message on.

Use a ready-made BoodleBox assistant — like a Syllabus Generator, Rubric Generator, or Socratic Question Generator. Pick one and it opens a chat already set up to do that job.

Bring different AI models into a single conversation. Each model you switch to can see everything that came before — so one model can draft something and another can review or build on it.

Change how the AI behaves in a chat by switching prompt modes on or off. You can combine them.

A high-level path for rolling BoodleBox out across your institution. Each step links to a full guide.

Find your way around BoodleBox's main areas in a minute.

Get productive in BoodleBox as a staff member. Each step links to a full how-to.

Know the roles people can have inside a class.

Use BoodleBox on your phone or tablet today, and know what's coming.

Understand what BoodleBox is and why people use it, in a couple of minutes.

Pick a model that suits the task in front of you — or hand the choice off and get on with your work.

Update the email address on your BoodleBox account — most commonly to switch from a personal email to your organization or institution email, so your account connects to the proper workspace, SSO, and roster.

Close your BoodleBox account — and, if you want, delete all of your data along with it.

Sign in to BoodleBox so you can use your chats, bots, and Knowledge Bank.

Sign in to BoodleBox using your existing school account — no separate BoodleBox password needed. This works once your institution's IT team has set up the SSO integration.

Switch BoodleBox between light and dark appearance.

Manage your personal account — your public profile, your app preferences, and your password — all under Personal Settings. These are yours alone and stay with you whichever workspace you're in.

Consolidate two BoodleBox accounts into one — for example, if you signed up with a personal email and later need to use your institutional email.

Reset your BoodleBox password if you've forgotten it or can't sign in.

You tried to sign up and BoodleBox says your email is already in use. Here's what that means and what to do.

Diagnose and fix the sign-in and integration errors institutions most commonly hit with BoodleBox SSO — and know exactly what to send support when you can't.

Understand how BoodleBox protects your account — and the few things you can do to keep it safe.

Locked out of BoodleBox? Whether it won't accept your password, won't let you sign in at all, or lets you in to an account that looks empty — start with whichever description below matches what you're seeing. Each one links to the full fix.

Get your sign-in / sign-up verification code when it doesn't show up right away.

Understand what to do if your school isn't listed or SSO isn't available when you sign up.

Join your institution's (or organization's) BoodleBox team after an admin invites you.

Know the difference between the team roles so you assign the right one.

Build a chain of custom bots that work together on a multi-step task — each bot handles one step and passes its output to the next. (BoodleBox calls these "skeletons of agents.")

Create an academic term (like a semester) so your classes are organized under it.

Add a whole class roster at once by uploading a CSV — best for full rosters from your registrar.

Prepare and format documents so BoodleBox reads them accurately.

Fix a bot or chat that doesn't seem to "see" the files you uploaded.

Fix a custom bot that's ignoring its instructions, going off-topic, or pulling in unrelated information.

Go from an idea to a bot that reliably does what you want, in order, without guessing what to do next.

Write bot instructions that make your bot behave the way you want.

Understand what happens to a document when you attach it, and why you no longer need to turn anything on to get a full read.

Make a custom bot an expert on your files by adding them to its Knowledge.

Give the AI a file to work from in any chat — either upload a new file or pick one you've already saved in your Knowledge Bank.

Create your own reusable AI assistant — with its own name, personality, instructions, and knowledge. Build it by chatting (Vibe Build) or by filling in settings (Configure).

Change how one of your custom bots behaves by editing its instructions.

Write down how you like to work once, save it to your Knowledge Bank, and stop re-explaining yourself at the start of every chat.

Let other people use your custom bot — or let them make their own copy of it.

Store files — PDFs, documents, spreadsheets, images — so the AI can read and use them. Upload a file once, then attach it to any chat.

Share a bot as a template — and make a shared bot your own.

Know which files you can upload to BoodleBox, the size limits, and how many you can attach.

Confirm your bot does what you intended before you rely on it or share it.

Choose and use the right documents to make your bot a reliable subject-matter expert.

Get an upload to your Knowledge Bank (or a bot's Knowledge) to finish when it seems slow or stuck.

Know what's included on the free Boodle Basic plan and what happens when you hit the daily limit.

Understand the discounts available and how to ask about trial credits or extensions.

Clear your browser's cache and cookies — a common fix when BoodleBox looks stale, won't load right, or has odd sign-in behavior.

Tell whether BoodleBox (or an AI model) is having a temporary outage, and what to do about it.

Tell the BoodleBox team about something that isn't working.

Get faster, more accurate results from the documents you attach to a chat or bot.

Fix a download that won't open or shows a broken link — a chat transcript, an exported file, or a generated document/image.

Speed up BoodleBox when a page is slow, a response is taking too long, or something is stuck on a spinner.

Know what BoodleBox's most common errors mean and what to do about them.

Understand how BoodleBox protects student data and how it complies with FERPA.

A framework for responsible AI use in teaching and learning. Start here, then work through the six parts.

Part 4 of the *AI Governance Guidelines*: what data may and may not be entered into AI tools.

Understand which AI models BoodleBox offers, how new ones are added, and what happens when one is retired.

Understand why AI models sometimes get things wrong, and how BoodleBox helps you catch it.

Understand BoodleBox's accessibility posture and where to find its accessibility documentation.

Get usage and engagement analytics for your team — administrator metrics, usage reports, and engagement benchmarks.